Terms and Conditions

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Terms and Conditions as seen on individual Contracts to Clients from Beau Son Strings & Ensembles

Deposit

1. The Client will pay Beau Son Strings 25% of the total amount due as a deposit when the contract is signed & finalized. This deposit is non-refundable. This will secure the date and if deposit is not received, the Performer may cancel the Agreement without further obligation.

*Some specialized instruments such as harp, bagpipes, etc. may require a deposit at the time of booking as well. This will be seen in your proposal. 

*Deposit is part of the total amount due.

Payment

1. For your convenience, we accept various payment methods, including credit card payments through our secure platform. Please note that if you choose to pay by credit card, a 3% surcharge will be added to the total amount. There are no charges for Bank ACH Payments or using PayPal.
2. The Client will have full payment made to Beau Son Strings no later than 14 days prior to the event date.
3. *If full payment is not received 2 weeks prior to the ceremony then a penalty of $5 will be added each day it is late.

Overage Fees

1. Any music played past the time frame as stated in contract will incur a charge of $50 per 15 minutes (per musician). 
2. This overage will be charged via invoice the day after the event and needs to be paid within 7 business days.

Travel Fees

1. Travel time in the St. Louis area will be determined by distance from West County Center (off 270 & Manchester) to venue location.
2. There will be a flat rate fee of $50 per musician if travel time is between 30-75 minutes (approx. 25-65 miles).
3. If your event or venue is more than 75 minutes away (approx. 65 miles or more), travel fees will be calculated using mileage, travel time, lodging fees, and a per diem fee.

Cancellation

1. The Client reserves the right to terminate this Agreement without any obligations by providing written notice to the performer at least one month before the event date. In the event of such cancellation, any payments made will be promptly refunded. *This does not include the deposit. Deposit is non-refundable.
2. Should the Client choose to cancel for any reason on or after two weeks from the event start date, any payments made will be forfeited.

Force Majeure

1. Neither the Performer nor Client will be held liable for any failure to perform its obligations under this Agreement where such breach is due to any of the following: inclement weather, pandemics/epidemics, acts of God (including Earthquakes; Floods; Tornadoes; Hurricanes; Wildfires; Sever Weather that includes Hail, Ice Snow, and/or Windstorms), or any other legitimate cause beyond the reasonable control of the Performer or Client.

Sickness and Accidents

1. The Performer agrees to meet its obligations under this Agreement subject to legitimate incapacity by sickness or accident. In the event of sickness or accidents to a musician booked for an event, a new musician will be hired for that event. Failure to meet its obligations under this section will result in the Performer returning payments to the Client. *This does not include the deposit.

Outside Performances & Weather

If ceremony/performance/event is outside the following conditions must be met:

1. The temperature must remain above 55 degrees Fahrenheit as cold conditions pose a risk of damage to instruments, potentially leading to costly repairs. 
2. In the event that weather forecasts indicate temperatures below this threshold, a contingency plan must be established at least one week prior to the ceremony date.
3. Musicians must be covered or in a shaded area. Direct sunlight and heat can cause damage to instruments that include expensive repairs.
4. Should the Client opt for an outdoor event without sufficient covering, the Client acknowledges that in the event of rain, hail, snow, or sleet - without adequate protection, the performers will be relieved of all obligations. Furthermore, such circumstances will be regarded as the Client canceling the performance on that date, subjecting them to the cancellation provisions outlined above.

Photography

1. Beau Son Strings & Ensembles reserves the right to take and use photographs of your event - before, during, and after set up - including scenic photos of the event location to use for marketing, advertising, and promotional purposes without compensation to you.

*If you would not like your pictures used for marketing & advertising, please inform the owner in a written document ASAP.

Audio/Video

1. Beau Son Strings & Ensembles reserves the right to take and use recordings - audio and/or video - of your event - before, during, and after set up - including scenic photos of the event location to use for marketing, advertising, and promotional purposes without compensation to you.

*If you would not like audio or video from your event used for marketing & advertising, please inform the owner in a written document ASAP.

Miscellaneous Terms

1. The Client will provide chairs for the Performer if there is not already a designated area with seating.
   
2. The Performer will arrive at least one hour prior to event time to begin setup for the event.
   
3. Attire and Conduct: The musician agrees to dress appropriately for the event and conduct themselves in a professional manner at all times. Any specific attire requirements should be communicated to the musician in advance.
   
4. Event Logistics: The client shall provide detailed information regarding the event venue, including address, parking availability, load-in/load-out procedures, and any relevant contact persons or event coordinators.
   
5. The Performer explicitly assures and affirms that all copyrighted material intended for performance has been duly licensed or authorized by the respective copyright owners or their representatives. Furthermore, the Performer agrees to indemnify the Client against any claims of copyright infringement and associated expenses arising during or as a consequence of the Performance.
   
6. The parties to this Agreement aim to establish the Performer as an independent contractor, granting them control over the method and execution of the Performance. The Client will oversee the scheduling of the Performance. It's clarified that the Performer is not employed by the Client. The exclusivity of this Agreement is confined to the Performance duration, with the expectation that the Performer will engage in similar agreements with other Clients.